International Family Doctors Association (IFDA)
(a non-profit association)
18 rue des Volontaires 75015 Paris, France
STATUTES TITLE I - Nomenclature, registered office
An association, governed by the French law of July 1, 1901 and the French decree of August 16, 1901, is instituted. The name of the association shall be: “International Family Doctors Association”, Association Internationale des Médecins de Famille, IFDA.
Its registered office is situated at 18 rue des Volontaires 75015 PARIS, France. The association may also have other offices or branches within France or any other country by simple resolution of the Executive Committee at any time. Any change in regard to the registered office must be published the month following the date of change in the annexe of the «Journal Officiel». The duration of the association is unlimited.
TITLE II - Social purpose
The aim of the association is to bring together doctors as well as national and international institutions for the purpose of:
- Creating programs for Continuous Medical Education, based on the concept of Evidence-Based Medicine. These congresses and educational materials that allow general practitioners to discuss recent research with impact on their daily practice during one day are the main objective of this association. Generally, these meetings between European general practitioners permit to compare different medical health systems and to facilitate exchange between them for a better management of patient’s treatment.
- Providing educational tools whatever the format chosen (such as documents, CD-ROM, DVD, Internet website and emailing, fax etc…)
It can comprise every action that indirectly or directly concerns its goal and purpose.
Its goal is not to impose a certain way of management to each country. Instead, it aspires to facilitate coordination between the different groups.
It can perform all kinds of civil, commercial, property related, financial, or industrial operations in the pursuit of its aims.
TITLE III - Nature of membership
The association comprises founding members, adherent members and honorary members. Active members are founding members and adherent members. Besides what is described in article 10 and subsequent, founding members, adherent members and honorary members enjoy the same rights.
Active members of the association are:
- Founding members
- Elected members: any adherent, admitted as such through a simple majority decision of the Executive Committee. The persons voting may be present or represented.
Any person wishing to become an adherent of the Association must first be recognized by one or more founding members to be an expert in the field of Continuous Medical Education in his/her own country. The candidate must submit a formal application to the Executive Committee. This application is presented for approval to the Executive Committee by 3 associates among who at least 2 associates are founding members.
The members of the Executive Committee examine the applicant's application at their next meeting. The decision of the Committee is of ultimate authority and does not need to be justified. The candidate will be notified by letter or any other written communication. The non-approved candidate may present his/her candidacy again 6 months after the committee’s decision.
Article 6 a.
Honorary members are the persons or lawful entities which, because of their outstanding services to the aim of the association, have the right to be shown as examples.
This nomination is presented for approval to the Executive Committee by 3 associates among whom at least 2 associates are founding members. This nomination requires a simple majority vote of the Executive Committee. The vote is secret and of ultimate authority. A renewed proposal for the same candidate cannot be put forward for 18 months following the Committee’s decision.
Founding, adherent or honorary members are free to withdraw from the association at any time by sending a written statement of their resignation to the Executive Committee. This resignation does not need to be justified.
A resigning member is any founding or adherent member who fails to pay the membership contribution.
A 2/3rd majority is necessary for the Executive Committee to act upon the exclusion of a founding member, adherent or honorary member.
The Executive Committee can suspend members who have committed any severe infraction to the statutes or to the laws governing honour and propriety, until the next General Assembly.
The resigning or excluded member and the representative parties of a resigning member, excluded or deceased, have no right over the social assets of the association.
TITLE IV – The Association’s Incomes:
Revenues for the association will be derived from: Membership subscriptions;
- Any grants, sponsorships or subsidies;
- Any resource authorized by the law
- Remuneration resulting from the sale of any service or product
- Interests and assets pertaining to the association.
All elected members and adherents pay an annual subscription. The General Assembly sets the membership fee following a proposal by the Executive Committee. Grants are not limited.
TITLE V – The General Assembly
The General Assembly comprises all actives members. The president of the Executive Committee chairs the General Assembly. Article 11.
The General Assembly has the right to:
- Modify the statutes and dissolve the assembly in the scope of the relevant jurisdiction;
- Nominate and revoke administrators and members of the committee;
- Approve accounts and budgets;
- Exercise all powers derived from the law or the statutes.
All these motions require either a request from the president, from the committee, or from 2/3rd of its members.
Active members are convoked to the General Assemblies by the president acting on behalf of the Executive Committee. Active members can be represented by any associate, other Active member or adherent.
Members must be invited with a written statement sent at least 8 days prior to the General Assembly’s meeting.
The statement contains the agenda of the meeting.
Each full member has one vote in the General Assembly. A simple majority is sufficient for decision-making, except when otherwise specified in these statutes. In the case of an equal vote, the president’s is the determining vote.
The General Assembly can act upon the dissolution of the assembly or the modification of the statutes only in accordance with the regulations provided in these statutes. (2/3rd of the votes)
Decisions of the General Assembly are stated in the written minutes following each meeting of the General Assembly. These minutes are sent to all active members. Active members have 2 weeks to object to any of these elements and submit their appeals for the approval of the General Assembly at the following meeting.
Any modification in the statutes must be published in the month following the date of modification in the annexe of the « Journal Officiel ».
TITRE VI – Executive Committee
The association is administered by an Executive Committee which comprises a minimum of four directors and a maximum of fourteen. They are appointed and can be revoked by the General Assembly, while chosen by the Active members. The board can effectively hold a meeting with at least half of its members present.
The term of the mandate of the directors appointed in the present act is unlimited. In all other cases, the term of mandate is limited to four years. In the event that a mandate is vacated, a provisionally nominated director will finish the term of the replaced Committee member. In the case of a vacating founding member, the nomination of the substitute is limited to 4 years, each fiscal year is considered as a unity.The outgoing Committee member can be re-elected.
The board designates within its members one chairman elected for 4 years. It designates within its members a treasurer and a general secretary, each for a 4-year mandate.
In the case that the chairman cannot be present, his or her functions are exercised by the eldest Vice president.
The Executive Committee’s decisions are taken by a majority vote cast by the committee members, present or represented.
The Executive Committee holds the greatest authority pertaining to the administration and management of the association. Among other things, it can, and this enumeration is not limited and without prejudice to all other powers deriving from the law or statutes, enter into any contract, come to an agreement, commit, acquire, exchange, sell all movables or real-estate assets, mortgage, borrow, draw up a or enter into any leases and lease terms, accept any legacy, grants, donations and transfers, renounce any right, confer all authority to a proxy of its choice be it a member or not, be a representative of the association in court as plaintiff or defender.
It can also nominate and revoke the association’s personnel to cash or receive any sum and securities, collect any sum and deposited goods, open bank or postal accounts, operate on the given accounts and particularly withdraw any funds by cheque, make any bank transfers or re-allocate funds without another mandate, rent any bank safe, pay all sums owed by the association. This enumeration is also non-limitative.
The Executive Committee may, under its own responsibility, delegate the day-to-day administration of the association to one of its members or to a third party, or not. Article 22.
All acts that bind the association, other than those regarding day-to-day administration, are signed, unless there is a special delegation of the Executive Committee, either by the chairman or by 2 Executive Members, which will not need to justify its abilities to third-parties.
The right to represent the association before the law, or in any acts that necessitate the presence of a ministerial officer, is also conferred to the President. Article 23.
On the basis of their function, the Executive Members do not contract any personal obligation and are only responsible for the execution of their mandate. This mandate is fulfilled free of charge.
TITLE VII - Policies and Procedures
A policy is presented by the Executive Committee to the General Assembly.
Modifications in this policy can be made during a General Assembly meeting if it is stated in the agenda as one of the topics to be discussed and if it acts with a simple majority of present or represented members.
TITLE VIII – Various Provisions
The fiscal year starts January 1st and ends December 31st. Article 26.
The accounts of the preceding fiscal year and the budget for the next fiscal year are submitted for the approval of the ordinary General Assembly. The ordinary General Assembly takes place every year, and details such as date and schedule are defined in the invitation letter. Article 27.
The General Assembly may designate a commissioner in charge of verifying the annual accounts and of presenting an annual report. He/she is nominated for two years and can be re-elected.
In the event of the dissolution of the association, the General Assembly designates the liquidator(s), determines their limits of actions, and indicates the allocation of the association’s resources. It is mandatory that this allocation will be made in favour of an association with the same social purpose. These decisions as well as the names, professions and addresses of the liquidators will be published in the annexed documents of the "Journal Officiel" next published. TITRE IX - Transitory Provisions
The General Assembly will elect its Committee Members on 30 April 2006. Made in Paris, France, 2 February 2006.
Duplicated for every part, each party recognises to have received its own. There are 3 additional duplicates for registration and the archives.
Paris, 2 February 2006
Gilles Errieau, M.D.
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